Hampshire Smallbore Rifle and Pistol Association (HSBPRA – The Association) are committed to protecting and respecting your privacy.
Who we are
Our website address is: https://hsbrpa.org.uk.
We also have a presence on Facebook https://www.facebook.com/groups/www.hsbrpa.org.uk/
The Kind of Data we Collect
You may give us information about you by corresponding with us by phone, e-mail, website, post.
The information you give us may include your name, address, e-mail address, phone number and any relevant memberships or affiliations you hold.
Why We Collect Your Data
We collect your data in order to administer Association activities, such as registering your affiliation or participation in our events. We require your data in order to provide the services you have asked for.
For our Leagues, this includes relevant information such as competition scores and averages. Our Leagues are administered via the RifleLeagues Website (https://rifleleagues.co.uk/). This website stores data about your scores and averages and is publicly searchable. By participating in our leagues, you agree to this. For more information about this, please refer to the RifleLeagues website and our League entry form.
How We Use Your Data
We use your data in the following ways. By Affiliating and taking part in our activities, you are agreeing to this.
For Affiliation Management:
- processing of affiliation forms and payments;
- sharing data with committee members to administer Association activities;
- publishing meeting calling notices, agendas and minutes;
- issuing Association newsletters;
- creation of a members emailing lists;
For Competition Entry:
- processing of competition entries and payments
- sharing data with the County Stats. Officer, Discipline Stats. Officers in order for them to arrange leagues
- sharing data with the County Captains and National Smallbore Rifle & Pistol Association (NSRA) for County competition entries
- publication of competition results and prize lists
- engraving of Association trophies
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
We may share your information with the NSRA as part of nominating teams or individuals for competitions – for example, NSRA County Team competitions. The Association does not otherwise share your data with Third Parties, unless you ask us to.
How long we retain your data
News. Archives and Results are kept indefinitely. We only include the minimum data necessary.
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Any other personal data collected will only he help for as long as it is relevant and/or necessary.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
You are not obliged to share you data with us. However, if you chose not to, we will be unable to accept your involvement with the Association or any of our activities.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
The website is hosted in the UK, and we do not transfer your data outside of the UK.